How do you judge the success of your activities?
You need to consider more than attendance or even participant satisfaction. Are you reaching your target population?
Make sure you collect the information you require when individuals or schools apply.
Ensure that you transfer that information into your database of attendees.
Set yourself targets, for example percentage of schools with more than 30% disadvantaged pupils at KS4 or percentage of participants with a family income of less than £25,000.
Monitor your progress against this target regularly, not just once a year.
What we do at Villiers Park
We have a target for our five-day residential courses that 60% of participants should meet our disadvantage criteria.
We collect the information we need on the application form.
We choose to input data about each applicant into our database. Although this is time consuming, it saves time when planning and implementing the course, as well as for monitoring and evaluating our work.
This allows us to have a running total of the percentage of participants that meet our disadvantage criteria as well as considering it at the end of the academic year.